RetainSpace
Email archaeology
"Can you resend that file?" The deliverable you sent three weeks ago is buried under forty replies. Every resend quietly tells the client you are disorganised, even when you are not.
The client portal that makes your work impossible to miss.
Share deliverables, collect approvals and show results in one branded place, not a buried email thread.
Build your first client workspace free, no card. Upgrade to invite them in.
The retainer leak nobody talks about
Clients don't churn because your work got worse. They churn because they stopped seeing it. Renewal day arrives and all they remember is the invoice.
The approval black hole
You sent it for sign-off. Then... silence. No record of who is blocking, no nudge, no paper trail when scope arguments start. Approvals should not live in someone's inbox flag.
Invisible value
You shipped twelve things this month. The client saw two. The gap between what you did and what they noticed is exactly where renewals go to die.
From scattered to organised in four steps
Set up a client in minutes and let the workspace carry the day-to-day.
1
Invite your clients
Send a secure invite. Clients set their own password and land straight in their branded portal.
2
Share deliverables and updates
Upload work against each service type with a note for context, then send it on for sign-off.
3
Clients approve and request
Clients approve in one click or raise a structured request. You see every decision the moment it lands.
4
Everything stays in one place
Files, progress and conversations stay together. No chasing, no digging through old inboxes.
Pricing that pays for itself with one saved retainer
Every plan centralises deliverables, approvals and requests. Two months free on annual billing.
Free
$0/month
free forever, no card
Start free
- Build unlimited client workspaces
- Deliverables, requests & brand library
- 1 GB storage
- Invite clients & share a portal link
Freelancer
$29/month
billed monthly
Start with Freelancer
- Up to 5 clients
- 1 seat per client
- 5 GB storage
- Branded client portal
- Deliverables & approvals
- Requests & brand library
- Your name and logo on the portal
Professional
$59/month
billed monthly
Start with Professional
- Everything in Freelancer, plus:
- Up to 15 clients
- 5 seats per client
- 25 GB storage
- Your name and logo on the portal
Agency
$119/month
billed monthly
Start with Agency
- Everything in Professional, plus:
- Unlimited clients
- 10 seats per client
- 100 GB storage
- Priority support
- Done-for-you onboarding, one time
Switch or cancel anytime. Your clients always keep read access to what you have shared.
A workspace shaped around how retainers actually run
Each part of RetainSpace removes a recurring source of friction. Switch between them below.
Deliverables, approvals and live previews in one place
Send work for sign-off with the context attached, whether that's a file or a live website preview your client opens behind their own login. They approve or request changes without composing an email, and every decision is recorded.
- Approve or request changes in a single tap
- Share a live preview link, no extra password to send
- A clear history of who decided what, and when
Requests that arrive ready to action
Clients raise work through a structured form instead of a vague email. You get the type, the detail and the priority up front, so nothing gets buried and nothing slips.
- A clear type, title and brief on every request
- Statuses move from New to In progress to Done
- No more lost threads or forgotten asks
A full audit trail of every action
Every approval, request and comment is logged with the name of the person who took it and an exact timestamp. When a client asks who signed something off, the answer is one glance away, not a dig back through old email threads.
- Who approved, requested and commented, by name
- An exact timestamp on every action
- The full history, in your consultant dashboard
- Included on Professional and Agency plans
A brand library that stays in order
Logos, guidelines, photography and past deliverables live in one tidy library. Clients grab what they need without pinging you, and you stop re-sending the same files.
- Organised folders for every kind of asset
- The latest version, never an old email attachment
- Scoped to each client, private by default
Show the impact, not just the output
Website traffic and Google reviews pull in automatically once connected, and you log follower growth alongside them. One clean view your client can read at a glance, so the value is visible all year, not just at review time.
- Website traffic and follower growth, tracked over time
- Google rating and recent reviews, in one place
- Service-area status the client can read instantly
And everything else a retainer needs
Versioned approvals
Every revision is kept with a note on what changed, so nothing is ever lost.
Threaded comments
Discuss any deliverable or request in context, instead of over email.
Your brand on the portal
Your name, logo and branded client emails on Professional and Agency.
A public progress link
Share a read-only view with a stakeholder, with no login required.
Client team seats
Invite more than one person from each client company into the portal.
Email that sounds like you
Clients get a branded note the moment new work is ready for them.
Clients don't renew because of the work you did.
They renew because of the work they saw.
Client data, properly protected
Security is built into the foundation, not bolted on. Every client's data is isolated at the database level, not just hidden in the interface.
Role-based access
Consultants and clients see entirely different views. Permissions are enforced on every single request.
Row-level security
Each client can only ever read their own company's data, guaranteed by the database itself.
Protected storage
Files sit in a private bucket and are served only through short-lived, signed URLs.
Everything you need to know
If there is anything else you want to ask, get in touch.
How do clients get in?
You invite them. Clients join by secure invitation only, with no public signups and no passwords floating around in email. They land straight in your branded portal.
Is there a free plan?
Yes. You can build your whole client workspace free, with no card. You upgrade when you are ready to invite clients in and share a public link.
Do my clients pay anything?
No. Only you pay. Your clients join free by invitation and simply log in to follow progress and approve work.
Is this just another project management tool?
No. PM tools are built for teams managing tasks. RetainSpace is built for the consultant and client relationship: delivering work, getting sign-off, taking requests and proving value at renewal.
What does “your brand” actually mean?
On Professional and Agency the portal carries your business name and logo instead of ours, and the emails your clients receive are branded the same way. Clients see your practice, not our software.
Do I need to be technical?
Not at all. If you can send an email, you can run a RetainSpace workspace. Most consultants have their first client set up in a few minutes.
How secure are the files?
Files sit in a private bucket and are served only through short-lived, signed URLs. Access is invitation-only and seat-limited per client, isolated at the database level.
Can I switch plans later?
Anytime. Upgrade when your client list grows, downgrade if it shrinks, and annual billing saves you two months.
What happens if I cancel?
Nothing is deleted. Your clients keep read access to what you have shared, and you can pick up where you left off whenever you resubscribe.
Make the work
impossible to miss.
Set up your first client workspace in minutes. Consultants sign up. Clients join by invitation.