RetainSpace
Our story
I kept doing good work that nobody could find.
RetainSpace started as my own problem, not a business plan. Here is how it became the workspace I wish I had had years ago.
The work was good. The way we shared it was not.
I have spent over a decade helping brands get seen, growing audiences and turning attention into revenue. Most of my clients are brilliant at the thing they actually do, and they run their whole world out of an inbox and a handful of Microsoft apps.
So I tried to meet them where they were. Google Drive. Spreadsheets. Analytics dashboards. Monthly email reports. Trello boards. Long reply-all chains. Every tool promised to keep us organised, and none of it ever quite stuck. Files got buried. Approvals went quiet. And every few weeks I would hear some version of the same line: "I thought I sent you that already."
It was not the work that strained the relationship. It was everything around it.
I would ship something I was genuinely proud of, and watch it sink to the bottom of a busy inbox. Projects stalled for weeks, not because anyone disagreed, but because no one had actually clicked approve. I would get asked for the same logo files I had already sent three times. I would chase a sign-off on something I had delivered a month earlier.
None of that is the part of the job a client hires you for. But it is exactly the stuff that quietly wears a good relationship down: the friction, the "where is that file", the nagging feeling that things are slipping even when the work itself is strong.
Good work should not go missing in someone's inbox.
So I built the one place I actually wanted.
RetainSpace is the dedicated space I kept wishing existed: one permanent home for how a consultant and a client work together. Deliverables go out for a clear approve or request-changes, not a buried email. Requests come in structured, instead of a vague "quick favour". A brand library means I never re-send the same logo again. And everything that happens, every approval, request and comment, is logged with a name and a timestamp, so "I thought I sent that" becomes something you can simply look up.
It is deliberately simple, because my clients are not technical and never wanted another tool to learn. They log in, they see exactly what is happening, and they get on with their day.
Now I am opening it up to people like me.
I built RetainSpace for my own client work, but the problem was never mine alone. Almost every freelancer, consultant and small agency I know is great at what they do and quietly losing hours to the same buried-email chaos.
So it is yours now too. I am a solo founder, and I still use RetainSpace every day with my own clients. If you run ongoing client work and you are tired of chasing approvals and re-sending files, this is the calm, dedicated space I wish I had had. I hope it gives you a few hours, and a few headaches, back.
DW
Build your first client workspace free.
No card to start. Your clients join by invitation when you are ready.
Create your workspace